|
|
|
|
|
Meeting Date:
|
10/19/2021 - 5:30 PM
|
|
Category:
|
Business and Finance
|
|
Type:
|
Action
|
|
Subject:
|
13.3 Approval of the Purchase of 10 Maintenance and Grounds Vehicles
|
|
Strategic Goals:
|
3. Fiscal Responsibility We manage our fiscal resources responsibly and align budget decisions with District goals and priorities. 5. Facilities Our facilities will be safe, clean, well-equipped, and maintained for learning and extra-curricular activities with state-of-the-art technology and multiple extra-curricular and co-curricular opportunities.
|
|
Enclosure
|
|
|
File Attachment:
|
|
|
Rationale:
|
The District currently has 10 maintenance and grounds vehicles with an average age of 24 years, with ongoing repair costs that exceeds the value of the vehicles. To remain efficient, safe, and financially prudent, the MOT Department is proposing the purchase of 10 new vans using the statewide fleet vehicle California Multiple Award Schedules (CMAS) contract that was Board approved on June 22, 2021, for the 2021-2022 school year.
Each year the District transfers $1,000,000 to Fund 14, Deferred Maintenance. Moneys in this fund may be expended only for the following purposes:
Major repair or replacement of plumbing, heating, air-conditioning, electrical, roofing, and floor systems.
Exterior and interior painting of school buildings, including a facility that county office of education is authorized to use pursuant to education Code sections 17280–17317.
The inspection, sampling, and analysis of building materials to determine the presence of asbestos-containing materials.
The encapsulation or removal of materials containing asbestos.
The inspection, identification, sampling, and analysis of building materials to determine the presence of materials containing lead.
Although the vehicles are essential to completing deferred maintenance and repairs, they are not an allowable expenditure in Fund 14. As a result, this year it is recommended that the transfer to Fund14 be revised to $600,000 and use the remaining $400,000 to cover the cost to replace 10 vehicles in the current fleet.
|
|
Budgetary Impact:
|
The replacement cost, not to exceed $400,000, will be covered by the reduction of the Fund 14 transfer.
|
|
Recommendation:
|
It is recommended the Board of Education approved the purchase of 10 vehicles.
|
|
Approvals:
|
|
Recommended By:
|
|
Signed By:
|
|
|
Melissa Vera - Secretary to Assistant Superintendent, Business Services
|
|
|
Signed By:
|
|
|
Latasha Jamal - Assistant Superintendent, Business Services
|
|
|
Signed By:
|
|
|
Arturo Ortega - Superintendent
|
|
|
|
|
Vote Results:
|
| Original Motion | | Member Xilonin Cruz-Gonzalez Moved, Member Yolanda Rodriguez-Peña seconded to approve the Original motion 'It is recommended the Board of Education approved the purchase of 10 vehicles.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Xilonin Cruz-Gonzalez | Yes | | Yolanda Rodriguez-Peña | Yes | | Adrian Greer | Yes | | Gabriela Arellanes | Yes | | Sabrina Bow, Ed.D. | Yes | |
|
|
|
|
|
|
|